How do I cancel an absence declaration?

You can cancel an existing absence declaration if the start date is up to 2 days in the past. For example, if the start date is June 1, 2021, you can cancel the declaration until June 3, 2021. 

  1. On the Absence Declaration screen, you can view any previously declared absences within the current academic session.

  2. If the start date of the absence is up to 2 days in the past, you can click the cog icon next to the absence to open a menu. Click the Cancel Declaration option to cancel the absence declaration.

  3. On the Cancel Absence Declaration pop-up modal that appears, review the information presented and click Cancel Declaration. Remember to inform your instructor(s) about the cancellation and check your faculty or campus’ procedures for any additional steps.

  4. If you have successfully cancelled the declaration, you will receive a success notice at the top-right corner of your screen, and you can view your cancelled absence declaration in the Cancelled Declarations table.

How do I edit an existing absence declaration?

You can edit an existing absence declaration if the start date is up to 2 days in the past. For example, if the Absence start date is June 1, 2021, you can edit the declaration until June 3, 2021. 

  1. On the Absence Declaration screen, you can view any previously declared absences within the current academic session.

  2. If the start date of the absence is up to 2 days in the past, you can click the cog icon next to the absence to open a menu. Click the Edit Declaration option to edit the absence declaration.

  3. After you have read the instructions on the Edit Absence Declaration screen, you can edit the Start Date and End Date of your absence declaration, the course(s) affected by the absence, and add any additional notes regarding your absence.

  4. If you had not done so already, make sure complete the consent form to release COVID-19 Medical Information if your absence is related to self-isolating due to COVID-19.

  5. Once you’ve finished editing the information, read over the Declarations and check the checkbox to confirm that you have read and agree with the statements.

  6. Before saving your changes, please contact your instructors regarding these changes or to request any accommodations related to your absence. Click the link in the Next Steps section to familiarize yourself with your faculty or campus’ procedures.

  7. Click the Save button to submit your changes.

  8. If your edits were saved successfully, you will receive a success notice at the top-right corner of your screen. You can view your edited absence declaration in either the Current Declarations or Past Declarations table.

How do I declare an absence?

If you were or will be absent from academic participation at the University and require consideration for missed academic work, you can formally declare an absence for one or multiple consecutive days using the Absence Declaration tool in ACORN. This tool is used to record any absences for courses you’re taking during the current academic session.

  1. From the ACORN dashboard, click Profile & Settings near the top of the left-hand navigation menu.
  2. On the Profile & Settings page, click Absence Declaration near the top of the page or in the card.

  3. On the Absence Declaration screen, click the Add New Declaration button. 

  4. After you have read the instructions, select the Start Date and End Date of your absence. If your absence is for a single day, select the same Start date and End date. Keep in mind, you can only declare absences 2 days in the past and up to 14 days in the future.

  5. Select the course(s) that you were or will be absent from, or that you will be missing course work for during the time period. This includes missing lectures, tutorials, practicals, or evaluations (e.g., tests, exams, etc.). You can also declare absences if you have an arrangement with your instructors regarding missing course-related work or assignments.

  6. You may add any additional notes regarding your absence. Please do not include any personal or medical information in this field. This step is optional.

  7. If you were or will be self-isolating and your absence is related to COVID-19, you will need to complete the consent form to release COVID-19 Medical Information. This consent form will open in a new tab outside of ACORN.

  8. Read the Declarations and check the checkbox to confirm that you have read and agree with the statements.

  9. Before submitting your absence, please contact your instructors to request any accommodations that you may need to due to this absence. Click the link in the Next Steps section to familiarize yourself with your faculty or campus’ procedures.
  10. Click the Submit Declaration button to finish declaring your absence.

  11. If your absence declaration was created successfully, you will receive a success notice at the top-right corner of your screen. You can now view your absence declaration in either the Current Declarations or Past Declarations table.

  12. If your absence declaration was not created successfully, you will receive an error message instead. Please follow the instructions in the error message.

Why do I keep seeing a message saying “your permanent or mailing address has expired”?

If your addresses have not expired and are not expiring soon, you may be seeing this message on ACORN if you either have a mailing or permanent address on file, but not both:

“Your permanent or mailing address has expired, or is expiring soon. Please update your address now. Keeping your addresses up to date will ensure you  don’t miss any important payments or communications from the University.”

To dismiss this message, please add both a mailing and permanent address to your Profile & Settings area of ACORN via the “Add New” button on the Address page.

Add/change phone number

Instructional video: All campuses

  1. From the ACORN dashboard click ‘Profile & Settings’ near the top of the left hand menu.
  2. On the Profile & Settings page click ‘Phone Numbers’.
  3. On the Phone Numbers screen click the pencil icon to edit an existing phone number, or ‘Add new’ to enter a new number.
  4. Follow the prompts on the screens following to save your phone number information.

Add/change address

Instructional video: All campuses

  1. From the ACORN dashboard click ‘Profile & Settings’ near the top of the left hand menu.
  2. On the Profile & Settings page click ‘Address’.
  3. On the Address update screen click the pencil icon to edit an existing address, or ‘Add new’ to enter a new address.
  4. Follow the prompts on the screens following to save your address information.