How do I declare an absence?

If you were or will be absent from academic participation at the University and require consideration for missed academic work, you can formally declare an absence for one or multiple consecutive days using the Absence Declaration tool in ACORN. This tool is used to record any absences for courses you’re taking during the current academic session.

  1. From the ACORN dashboard, click Profile & Settings near the top of the left-hand navigation menu.
  2. On the Profile & Settings page, click Absence Declaration near the top of the page or in the card.

  3. On the Absence Declaration screen, click the Add New Declaration button. 

  4. After you have read the instructions, select the Start Date and End Date of your absence. If your absence is for a single day, select the same Start date and End date. Keep in mind, you can only declare absences 2 days in the past and up to 14 days in the future.

  5. Select the course(s) that you were or will be absent from, or that you will be missing course work for during the time period. This includes missing lectures, tutorials, practicals, or evaluations (e.g., tests, exams, etc.). You can also declare absences if you have an arrangement with your instructors regarding missing course-related work or assignments.

  6. You may add any additional notes regarding your absence. Please do not include any personal or medical information in this field. This step is optional.

  7. If you were or will be self-isolating and your absence is related to COVID-19, you will need to complete the consent form to release COVID-19 Medical Information. This consent form will open in a new tab outside of ACORN.

  8. Read the Declarations and check the checkbox to confirm that you have read and agree with the statements.

  9. Before submitting your absence, please contact your instructors to request any accommodations that you may need to due to this absence. Click the link in the Next Steps section to familiarize yourself with your faculty or campus’ procedures.
  10. Click the Submit Declaration button to finish declaring your absence.

  11. If your absence declaration was created successfully, you will receive a success notice at the top-right corner of your screen. You can now view your absence declaration in either the Current Declarations or Past Declarations table.

  12. If your absence declaration was not created successfully, you will receive an error message instead. Please follow the instructions in the error message.